Asset Register
- Asset cards with custom fields
- Bulk import from Excel
- Categories, models and serial numbers
- RFID, QR code and barcode labels
Asset Management · RFID · Ticketing
Asset Management System with RFID Tracking in Qatar
Know what you own, where it is and who has it. One system for your asset register, RFID and barcode tagging, stocktaking, maintenance and helpdesk tickets, for organisations in Doha and across Qatar.
Assets are tagged with active or passive RFID, QR code or barcode labels, then tracked through their whole lifecycle, from purchase and assignment to repair, transfer and disposal. We survey your sites, supply the tags, readers and handhelds, set up the software and support your team locally.
Web portal + mobile app + RFID handhelds
3-in-1assets, RFID tracking & ticketing
Built for everyone who handles your assets
Each role sees only the menus and data its permissions allow.
Asset managers
Register, assign, transfer and dispose of assets, approve requests and plan stocktaking across sites.
Technicians
Scan tags with RFID handhelds, run inspections and stocktakes, and work through repair tickets, even offline.
Employees
See the assets assigned to them, acknowledge receipt, raise tickets and request returns or replacements.
Management & finance
Dashboards, audit trails and utilisation reports, with asset data shared with your ERP for accounting.
Asset management features
20 modules covering the full asset lifecycle, RFID tracking, stocktaking, maintenance and helpdesk ticketing, in one system.
Asset register & lifecycle
Status & Lifecycle
- Procurement to retirement
- In use, in stock, borrowed or in repair
- Custom status values
- Complete history for every asset
Assignment & Transfers
- Assign to people, departments or locations
- Borrowing with expected return dates
- Overdue return reminders
- Hand-overs confirmed by tag scan
Disposal
- Scrap, transfer or report as lost
- Single or batch disposal
- Approval before disposal
- Disposal reports by type and date
RFID asset tracking & security
Active RFID Tracking
- Battery-powered, long-range tags
- Zone-based asset location
- Real-time presence detection
- Low-battery alerts
Passive RFID & Gate Readers
- Low-cost tags with no battery
- Readers at entrances and exits
- Automatic in and out records
- Last-seen location for each asset
Movement Alerts
- Restricted zones for key assets
- Alarm on unauthorised exit
- Tag removal (tamper) alerts
- Missing and unscanned asset alerts
RFID Handhelds
- Android handheld RFID readers
- Read many tags in one sweep
- Offline scanning with auto-sync
- Bluetooth, USB and Wi-Fi
Stocktaking & maintenance
Stocktaking
- Full, random and self-stocktaking
- Automatic counts from RFID reads
- Variance and missing-asset reports
- Export and print the results
Inspections
- Inspection routes and schedules
- Tasks assigned to inspectors
- On-time completion statistics
- Faults raised during inspection
Maintenance & Repair
- Preventive and corrective work
- Planned, periodic maintenance
- Overdue maintenance reminders
- Service history linked to the tag
Warranty & Contracts
- Warranty expiry tracking
- Service contracts and vendors
- Renewal reminders
- Manuals and documents attached
Helpdesk & maintenance ticketing
Ticket Creation
- Web portal, mobile app and email
- Scan an asset tag to open a ticket
- Photos, documents and notes
- Incident, repair, loss and request types
Workflow & Approvals
- Configurable ticket workflows
- Multi-level approvals
- Auto-routing to IT, maintenance or vendor
- Open, in progress, resolved, closed
SLA & Escalation
- SLAs by asset type and priority
- Low, medium, high and critical
- Alerts before an SLA is breached
- Automatic escalation rules
Ticket Tracking
- Status visible to the requester
- Two-way comments in each ticket
- Email and in-app notifications
- Reopen if the problem returns
Security, reports & integration
Users & Roles
- Role-based menus and permissions
- Requester, approver and resolver roles
- Multi-site organisation structure
- Single sign-on with Microsoft Entra ID
Audit Trail
- Every change logged by user and time
- Scan logs with time and location
- Read-only history for users
- Evidence for internal and external audits
Reports & Dashboards
- Asset utilisation and movement history
- Stocktaking accuracy reports
- SLA compliance and resolution times
- Technician and team performance
Integration
- Microsoft Dynamics 365 ERP via API
- Excel import and export
- APIs for readers and handheld apps
- Data migration from your old system
Active vs passive RFID: which tags do your assets need?
Most organisations use both. The right mix depends on what an asset is worth, how often it moves and how quickly you need to know when it does. We recommend the mix during the site survey.
Active RFID tags
- Battery-powered, with a battery life of several years
- Send their ID at set intervals, so assets are located by zone in real time
- Raise alarms when a key asset leaves its zone or a tag is removed
- Best for valuable or critical equipment
Passive RFID tags
- No battery, low cost per tag and long-lasting
- Read by handhelds and by readers at entrances and exits
- Record each asset’s last-seen location and every in and out movement
- Best for high-volume assets such as furniture, IT equipment and tools
QR code and barcode labels work alongside RFID, so lower-value items can be tracked with a phone camera. Tags follow common standards such as EPC Gen2 (UHF RFID).
Self-service portal and mobile app
Employees manage their own assets and requests from the web portal or the mobile app, which cuts the emails and phone calls to your IT and facilities teams.
- App Store
- Google Play
Features in the app
- My assigned assets
- Asset details
- Raise a ticket
- Report damage
- Repair requests
- Replacement or upgrade
- Return an asset
- Transfer requests
- Request status
- Digital acknowledgement
- Usage policies
- Movement history
- Maintenance schedule
- Warranty dates
- Manuals & documents
- Notifications
- Search & filters
- Activity history
Digital asset acknowledgement
- Employees confirm receipt of each asset
- Accept usage policies and terms in the app
- Every acknowledgement kept on record
For technicians on the move
- Scan a tag to see the asset and open a ticket
- Work offline and sync when back on the network
- Maintenance and SLA alerts on the handheld
How we implement your asset management system
From the first site visit to go-live, our team in Doha plans, installs and supports the full system.
Step 1: Site survey
We visit your sites, count the entrances and exits that need gate readers, and check your existing Wi-Fi and RFID infrastructure for compatibility.
Step 2: Proposal and quotation
We recommend the mix of active and passive tags, readers and handhelds, and send a detailed quotation.
Step 3: Tagging and installation
We install the readers, tag your assets, set up the software, connect your ERP and sign-on, and migrate your existing asset and ticket data.
Step 4: Training and support
We train your administrators, technicians and users, then support the system locally after go-live.
Planning an asset tagging project?
Call, WhatsApp or email our team in Doha to book a demo or a site survey.
Part of a complete security and IT setup
Gate readers for assets are often installed at the same entrances as staff access control, turnstiles and barriers, and every reader needs reliable network cabling. We supply and install all of these, so one team handles the whole project.
Need to track vehicles or mobile equipment outside your buildings? GPS tracking covers assets on the road.
Asset management system: frequently asked questions
What is an asset management system?
It is software that keeps a single register of everything your organisation owns, such as IT equipment, furniture, tools, vehicles and software licences, and tracks each asset through its lifecycle: who has it, where it is, its condition, maintenance, warranty and eventual disposal.
How does RFID asset tracking work?
Each asset carries an RFID tag with a unique ID linked to its record. Fixed readers at entrances, exits and zones pick up tags automatically, and handheld readers scan many tags at once during stocktaking. The system records every read, updates the asset’s location and raises an alert when an asset moves without permission.
Can we use barcodes and QR codes as well as RFID?
Yes. QR code and barcode labels work alongside RFID tags in the same system. Many organisations use RFID for valuable or frequently moved assets and printed labels for lower-value items.
How long does a stocktake take with RFID handhelds?
Much less time than with paper lists or one-by-one barcode scanning, because a handheld reads many tags in one sweep without needing line of sight. The system compares what was found with the register and produces a variance report, listing missing and unexpected assets.
Does it integrate with Microsoft Dynamics 365 and single sign-on?
Yes. Asset data is shared with Microsoft Dynamics 365 through APIs, so finance keeps handling depreciation in the ERP while the asset system manages the physical assets. Users can sign in with their Microsoft Entra ID (Azure AD) accounts.
Can the system run on our own servers?
Yes. It can be deployed on-premise in your own data centre, and it supports multiple sites and organisation levels from one installation.
How many gate readers will we need?
It depends on the number of entrances, exits and zones you want to control at each site. We carry out a site survey to count the passageways and include the exact readers in our quotation.
Supply · Installation · Support
Put the right system to work.
Start with attendance, access control or IT infrastructure. Our Doha team will help you choose the right setup and plan the installation.
Talk to our team